Board of Directors About Us >> Board of Directors
The Elected Board Members:
President – Colleen Casper
Vice President – Mark Berkhahn
Secretary – Patti Ewald
Treasurer – Anna Jaeger
"Members at Large" – Rob Suhr & Crystal Beardsley
The Appointed Board Members:
Librarian – Sue Blazek
Band Manager – Beth DesRosiers
Assistant Band Manager – Gary Musto
Conductor – Jack Schulze
Responsibilities of Board Elected Positions
Set Board meeting agendas, run meetings, interfaces with director, heads band trips committee, head social/sunshine committee, purchases gifts for people who help the band during the year, responsible for all web content; working with the webmaster for updates. Responds to all website correspondence, coordinates concert sites and dates with the director, develop band trips.
In the President’s absence, run Board meetings, oversees publicity, which includes writing and submitting newspaper articles, communicating information to cable and radio stations and posters, secures programs for concert and arranges for ushers to hand out the programs. Responsible for donation boxes and staffing the boxes.
Record meeting minutes and distribute to board members, keep updated records of all current band members, update band handbook as needed, print and distribute band rosters and handbooks to band members who do not have internet access, takes attendance at each rehearsal, Assist in tasks requiring a list of band members, assist in communications with band members at director’s request. Provides updated membership information to President.
Record and deposit monies, issue checks, maintain receipts for expenses, report expenditures to the board for approval, reconcile monthly bank statements, prepare yearly reports for the board, file IRS financial documents, keep checking account signatures up to date, gather board input and gain approval for a yearly budget and financial plan, and work with any/all fund raising committee(s) to record detailed records of receipts. Manages membership dues.
Two Band members “at large”:
Attend board meetings and are voting members.
Responsibilities of Appointed Positions:
Maintains HCB music library Reviews each music selection sorting of the instrumental parts, Reviews each music selection to determine if there are sufficient parts for HCB instrumentation needs, and copies obtained for any parts shortages. Stamps newly purchased music with the HCB ownership stamp. Fills each band member’s folder with appropriate parts for each music selection at the beginning of the season and brings all folders to the initial rehearsal of each season. Make additional copies of instrumental parts as needed. Collects band member folders at the end of the season and sorts each selection by instrument and part to be filed or returned. Music from other libraries is given to the Band Director for return, and HCB music is filed in the HCB music library. Keeps record of Title, composer, Arranger, and when the piece was played for each score in the HCB music library.
Coordinate the setup of band room before and after rehearsals. Coordinate the setup of chairs, clothespins, windscreens, band banner, and other equipment before and after concerts as well as loading and unloading crews. Take care of orders for band shirts, folders and other miscellaneous equipment. Serve as school liaison, dates for the calendar with activities office, coordinate with Arrowhead South Campus custodians to get doors unlocked, arrange for use of truck for equipment. Communicate with Arrowhead band director, coordinate Hartland 4th of July Parade.
Assistant Band Manager:
Help band manager with above duties.
Selects and gathers concert music and hands it to the Librarian, returns borrowed music to owner after the season is over. In conduct rehearsals and concerts, develop rehearsal schedule, oversee section leaders. Participates in musician selection, arranges for announcer for concerts, arranges for guest musicians, and photographers. Arranges for an Assistant Director to conduct rehearsals when director is unavailable. If assistant director is required during the summer season, the assistant will also conduct at least one piece of music per summer concert. interfaces with the Board President; coordinates concert sites and dates with the President.