Board of Directors About Us >> Board of Directors
The Elected Board Members:
President – Colleen Casper
Vice President – Mark Berkhahn
Secretary – Patti Ewald
Treasurer – Anna Jaeger
"Members at Large" – Rob Suhr & Lesley Duer
The Appointed Board Members:
Librarian – Sue Blazek
Band Manager – Beth DesRosiers
Assistant Band Manager – Gary Musto
Conductor – Jack Schulze
Responsibilities of Board Elected Positions
Set Board meeting agendas, run meetings, interfaces with director, heads band trips committee, head social/sunshine committee, purchases gifts for people who help the band during the year, responsible for all web content; working with the webmaster for updates. Responds to all website correspondence, coordinates concert sites and dates with the director, develop band trips.
In the President’s absence, run Board meetings, oversees publicity, which includes writing and submitting newspaper articles, communicating information to cable and radio stations and posters, secures programs for concert and arranges for ushers to hand out the programs. Responsible for donation boxes and staffing the boxes.
Record meeting minutes and distribute to board members, keep updated records of all current band members, update band handbook as needed, print and distribute band rosters and handbooks to band members who do not have internet access, takes attendance at each rehearsal, Assist in tasks requiring a list of band members, assist in communications with band members at director’s request. Provides updated membership information to President.
Record and deposit monies, issue checks, maintain receipts for expenses, report expenditures to the board for approval, reconcile monthly bank statements, prepare yearly reports for the board, file IRS financial documents, keep checking account signatures up to date, gather board input and gain approval for a yearly budget and financial plan, and work with any/all fund raising committee(s) to record detailed records of receipts. Manages membership dues.
Two Band members “at large”:
Attend board meetings and are voting members.
Responsibilities of Appointed Positions:
Maintains HCB music library Reviews each music selection sorting of the instrumental parts, Reviews each music selection to determine if there are sufficient parts for HCB instrumentation needs, and copies obtained for any parts shortages. Stamps newly purchased music with the HCB ownership stamp. Fills each band member’s folder with appropriate parts for each music selection at the beginning of the season and brings all folders to the initial rehearsal of each season. Make additional copies of instrumental parts as needed. Collects band member folders at the end of the season and sorts each selection by instrument and part to be filed or returned. Music from other libraries is given to the Band Director for return, and HCB music is filed in the HCB music library. Keeps record of Title, composer, Arranger, and when the piece was played for each score in the HCB music library.
Coordinate the setup of band room before and after rehearsals. Coordinate the setup of chairs, clothespins, windscreens, band banner, and other equipment before and after concerts as well as loading and unloading crews. Take care of orders for band shirts, folders and other miscellaneous equipment. Serve as school liaison, dates for the calendar with activities office, coordinate with Arrowhead South Campus custodians to get doors unlocked, arrange for use of truck for equipment. Communicate with Arrowhead band director, coordinate Hartland 4th of July Parade.
Assistant Band Manager:
Help band manager with above duties.
The Hartland Community Band Conductor is responsible for coordinating and facilitating rehearsals and concerts. The Conductor selects and orders/procures music in consideration of the band’s section abilities and coordinates their musical programs. Selection of concert events, venues and dates will be the responsibility of the Conductor.
The Conductor should display the following qualities; be inspirational, passionate, dynamic, be aproachable and musically challenge the band while offering insights that enhance the band’s musical growth.
The Conductor will be responsible for arranging the following: auditions, announcer, vocalist, photographer, videographer, sound manager and recording of concerts. He/She shall work in coordination with the band’s section leaders as necessary to provide the best quality of performance possible and to support the section leader’s choice of part distribution and soloists.
The Conductor is a non-voting member of the Hartland Community Band Board of Directors and shall provide reports and information as requested. He/She shall work alongside the Board President to further the goals of the Hartland Community Band as stated in our Statement of Purpose.